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Privacy Policy

Last updated October 28, 2026

This policy explains what information Sage Stage ("we", "us") collects through the Sage Stage website and Companion App at sagestage.ai, how we use it, who we share it with and the choices you have. Questions go to forum@sagestage.ai.

Information we collect

Your account

Your name, email address, password (stored only as a one-way hash) and profile photo. If you sign in with Google, we receive your Google account ID, name, email address and profile photo from Google. For each sign-in session we store your IP address and browser type to keep the account secure.

What you write and add

Your journey responses, journal entries, reflections, stories, notes, highlights, assessment answers, roadmaps, files you upload, and your conversations with Sage, the AI guide. From what you write, the Companion App saves short facts about you so Sage can remember context across conversations. You can see, edit and delete these facts on the AI Memory page in your account.

Information about the people you mentor

You can add the people you mentor to the Companion App: their names, email addresses, your notes about them, and transcripts of your calls with them. You add this information, and we hold it for you. Before you record a call or add a transcript, you must have the other person's permission. Our Terms of Use explain this.

Recordings and transcripts

If you record a conversation with the Sage Stage phone recorder, we store the audio until the transcript is ready. We then delete the audio unless you chose to keep it.

If you send the Sage Stage Notetaker to a video call, it joins the call, records the audio and makes a transcript. The notetaker posts a message in the meeting chat when it joins, so everyone on the call knows it is recording. After we save the transcript, we delete the recording. If that deletion fails, our meeting-recording provider deletes the recording automatically after 7 days.

Google Calendar

If you connect a Google Calendar, we receive read-only access to your calendar events and your email address. From each upcoming event that has a video meeting link, we store the title, start and end times, meeting link, event ID and the email addresses of the other attendees. We do not store events without a meeting link, past events or deleted events.

Technical information

Our servers log requests to keep the service running and secure. If the Companion App has an error, we send an error report to our error-tracking provider. The report does not include your name or email address.

How we use information

  • To run the Companion App and the features you use: the journey, your notebook, conversations with Sage, the toolbox, search, and your mentoring notes.
  • To make transcripts, summaries and session plans from the calls you choose to record.
  • To find calls with the people you mentor on your calendar, and to send the notetaker to the calls you turn on.
  • To send you account email, such as invitations and password resets.
  • To keep the service secure and to fix problems.

We do not sell your information. We do not show ads, and we do not use your information for advertising.

Google user data

Sage Stage's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

  • We use Google Calendar data only to show you your upcoming video calls and to schedule the notetaker for the calls you choose. We never change, create or delete events in your calendar.
  • We share Google Calendar data only with our meeting-recording provider, which reads the calendar for us and schedules the notetaker. We do not send Google Calendar data to any AI model provider.
  • We do not use Google user data for advertising, and we do not sell it.
  • We do not use Google user data to develop, improve or train generalized AI or machine-learning models.
  • No person at Sage Stage reads your Google Calendar data, unless you ask us to for support, we must do so for security, or the law requires it.

You can disconnect your calendar at any time on the Calendar page in the Companion App. When you disconnect, we delete the stored calendar events and the calendar connection. You can also remove Sage Stage's access in your Google Account settings.

Who we share information with

We use these service providers to run Sage Stage. Each one gets only the information it needs for its task.

  • DigitalOcean hosts our servers, files and backups.
  • Anthropic runs the Claude AI models behind Sage, summaries and other AI features. It receives the text needed for each request.
  • Google Cloud transcribes phone recordings, creates images for practice scenarios, and handles Google sign-in.
  • Voyage AI processes text to make search work.
  • A meeting-recording provider runs the Sage Stage Notetaker in video calls and reads connected Google Calendars.
  • Mailgun sends our email.
  • Sentry receives error reports.

Inside Sage Stage, your cohort's coaches and the Sage Stage team can see your journey work so they can give you feedback. They can also open your account to give you support. Your peer partner can see the work you share with them. Other members cannot see the information you add about the people you mentor.

We may also share information if the law requires it, to protect the safety of people, or as part of a sale or merger of Sage Stage. In a sale or merger, this policy continues to cover your information.

How long we keep information

We keep your information while you have an account. If you ask us to delete your account, we delete your information within 30 days. Our backups keep copies for up to 14 days after that. Call recordings follow the shorter rules in "Recordings and transcripts" above.

Your choices

  • You can edit your profile, and you can see, edit and delete your saved AI memory, in your account settings.
  • You can delete call transcripts in the Companion App. When you remove a mentee, the Companion App hides their records. To erase them, email us.
  • You can disconnect your Google Calendar at any time.
  • You can ask for a copy of your information, or ask us to correct or delete it, by email to forum@sagestage.ai.

If someone you mentor wants their information removed, they can ask you or email us.

Cookies

We use one cookie to keep you signed in, and your browser's storage to remember settings such as the color theme. We do not use advertising or analytics cookies. The Companion App loads fonts from Google Fonts, so your browser sends its IP address to Google when it loads a page.

Security

All traffic to Sage Stage uses HTTPS. Only the Sage Stage team can reach our servers. No system is perfectly secure. If we learn of a breach that affects your information, we will tell you.

Children

Sage Stage is for adults. We do not knowingly collect information from anyone under 18.

Changes to this policy

If we change this policy, we update the date at the top. If a change is significant, we tell members by email or in the Companion App.

Contact

Email forum@sagestage.ai with any question about this policy or your information.